2020-Sep-28 Mountain Brook City Council Meeting Agendas

 

JOINT MEETING AGENDA

MOUNTAIN BROOK CITY COUNCIL AND

MOUNTAIN BROOK EMERGENCY COMMUNICATIONS (E911) DISTRICT

SEPTEMBER 28, 2020, 7:00 P.M. 

___________

As authorized by the Governor of the State of Alabama on March 18, 2020, elected officials may deliberate by means of telephone conference, video conference or other similar means of communication. Members of the public are also invited to listen, observe and participate in public meetings by such means as well.

Due to COVID-19, public gatherings of 10 or more are generally not permitted without adequate social distancing. Should anyone wish to listen, observe or participate in the City Council meetings, please join by way of the Zoom app (re: Meeting ID 801-559-1126, password 09282020).

1. Downs Syndrome Awareness proclamation.
2. Approval of the minutes of the September 14, 2020, regular meeting of the City Council.
3. Approval of the minutes of the September 21, 2020, special meeting of the City Council.
4. Consideration: Resolution establishing the employees’ and retirees’ monthly premiums for medical insurance effective for employee payroll checks dated December 11, 2020, and retiree premiums due on January 1, 2021.
5. Consideration: Resolution increasing the salary schedule for all classified, unclassified and part-time employees by one-half of one percent (1/2%) effective October 13, 2020, and increasing the compensation for contract security services for the City’s Public Works facilities (Resolution No. 2013-146), the City Prosecutor, and Municipal Judges by one half of one percent (1/2%) effective October 1, 2020.
6. Consideration: Resolution of the Board of Commissioners of the E911 District adopting the budget for the fiscal year beginning October 1, 2020 and ending September 30, 2021.
7. Consideration: Resolution approving the stacking study for a bank drive-through in Block 8 of Lane Parke.
8. Consideration: Ordinance amending the Lane Parke PUD Master Development Plan to allow service uses.
9. Consideration: Ordinance authorizing the placement of a stop sign on Briar Oak Circle (northbound) at its intersection with Briar Oak Circle.
10. Consideration: Ordinance adopting the City’s budget for the fiscal year beginning October 1, 2020 and ending September 30, 2021.
11. Consideration: Ordinance increasing the salary of the City Manager by one-half of one percent (1/2%) effective October 13, 2020, and amending the related employment agreement.
12. Announcement: The next regular meeting of the City Council is October 12, 2020, at 7:00 p.m. (means and location to be announced).
13. Adjourn.

PRE-MEETING AGENDA

MOUNTAIN BROOK CITY COUNCIL

SEPTEMBER 28, 2020, 5:30 P.M.

___________

1. Update on School’s COVID-19 preparations/plans—Richard Barlow, School Superintendent
2. Library Board appointment—Lindsy Gardner
3. Beech Circle closure traffic study—Richard Caudle of Skipper Consultants
4. Request for another review of the crosswalk at Overbrook Road and Pine Crest Road—Blake and Christy Trotter
5. HVAC Purification System Bids—Steven Boone and Steve Stine
6. Live Fire Training facility at the Fire Training Tower area—Chief Mullins
7. Executive Session

Paste the text string below to your URL to go to the City's website to obtain the complete agenda packets including resolutions, ordinances and supporting documentation:

https://www.mtnbrook.org/citycouncil/page/city-council-subject-change-response-covid-19-9

2020-Sep-21 Mountain Brook City Council Special Meeting Agenda

 

SPECIAL MEETING AGENDA 

MOUNTAIN BROOK CITY COUNCIL 

SEPTEMBER 21, 2020, 8:00 P.M. 

___________

As authorized by the Governor of the State of Alabama on March 18, 2020, elected officials may deliberate by means of telephone conference, video conference or other similar means of communication. Members of the public are also invited to listen, observe and participate in public meetings by such means as well.

Due to COVID-19, public gatherings of 10 or more are generally not permitted without adequate social distancing. Should anyone wish to listen, observe or participate in the City Council meeting above, please join by way of the Zoom app (re: Meeting ID 801-559-1126, password 09212020).

1. Consideration: Resolution approving various change orders for the Synthetic Turf Project Implementation Agreement between the City and Board of Education (Resolution No. 2020-075) with respect to improvements of Fields 3 through 7 at the Athletic Complex.
2. Other business.
3. Announcement: The next regular meeting of the City Council is September 28, 2020, at 7:00 p.m. (means and location to be announced).

Paste the text string below to your URL to go to the City's website to obtain the complete agenda packets including resolutions, ordinances and supporting documentation:

https://www.mtnbrook.org/citycouncil/page/city-council-special-meeting-8

2020-Sep-14 Mountain Brook City Council Meeting Agendas

MEETING AGENDA MOUNTAIN 

BROOK CITY COUNCIL 

SEPTEMBER 14, 2020, 7:00 P.M. 

___________

As authorized by the Governor of the State of Alabama on March 18, 2020, elected officials may deliberate by means of telephone conference, video conference or other similar means of communication. Members of the public are also invited to listen, observe and participate in public meetings by such means as well.

Due to COVID-19, public gatherings of 10 or more are generally not permitted without adequate social distancing. Should anyone wish to listen, observe or participate in the meeting above, please join by way of the Zoom app (re: Meeting ID 801-559-1126, password 09142020).

1. Constitution Week proclamation.
2. Approval of the minutes of the August 24, 2020, regular meeting of the City Council.
3. Approval of the minutes of the September 1, 2020, special meeting of the City Council.
4. Consideration: Resolution recommending the execution of a service agreement between the City and Birmingham-Jefferson County Transit Authority with respect to fiscal 2021 public transportation services.
5. Consideration: Resolution declaring certain property surplus and authorizing its sale at public Internet auction.
6. Consideration: Resolution authorizing the payment from the General Fund of $200,000 into the City of Mountain Brook Section 115 (retiree medical insurance) Trust for investment in accordance with the City’s investment policy (Resolution No. 2020-053).
7. Consideration: Resolution authorizing the payment of $390,100 to the Retirement Systems of Alabama from the City’s General Fund such payment representing an excess contribution to the City’s pension trust fund to reduce the City’s (Unit No. 2460 EMTB) unfunded actuarial accrued liability.
8. Consideration: Resolution appointing the City Clerk as the City’s representative to act on behalf of the City and O/Neal Library with respect to unclaimed property retained by the State of Alabama.
9. Announcement: The next regular meeting of the City Council is September 28, 2020, at 7:00 p.m. (means and location to be announced).
10. Adjourn.

PRE-MEETING AGENDA 

MOUNTAIN BROOK CITY COUNCIL 

SEPTEMBER 14, 2020, 5:30 P.M.

___________

1. Proposed change orders for Fields 3-7 at the Athletic Complex-Dale Brasher of Goodwyn, Mills and Cawood
2. Proposal by the Birmingham Water Works Board to place a water line on the side of the new Caldwell Mill Road bridge- Sammy Harton of Gresham Smith
3. Request for additional funding by Gresham Smith for the coordination of the BWWB project on the Caldwell Mill Road bridge –Sammy Harton of Gresham Smith
4. Drainage study report for Northcote Drive-Mark Simpson of Schoel Engineering
5. Junior High detention pond construction plans-Mark Simpson of Schoel Engineering
6. Property at the end of Briar Oak Drive, in Vestavia Hills, and possible impact on Mountain Brook-Dana Hazen
7. Traffic study counts on the closure of Beech Circle- Richard Caudle of Skipper Consultants
8. Request for a lower speed limit and a stop sign on Briar Oak Circle-Dee Brightwell
9. ClasTran request for $1,000 funding in FY-2021-Shari Spencer, Executive Director of ClasTran
10. Amend Safer at Home policy to open water fountains at city parks and playing fields-Shanda Williams

Paste the text string below to your URL to go to the City's website to obtain the complete agenda packets including resolutions, ordinances and supporting documentation:

https://www.mtnbrook.org/citycouncil/page/city-council-subject-change-response-covid-19-8

2020-Sep-1 Mountain Brook City Council Special Meeting Agenda

SPECIAL MEETING AGENDA 

MOUNTAIN BROOK CITY COUNCIL 

SEPTEMBER 1, 2020, 12:00 P.M. 

___________

As authorized by the Governor of the State of Alabama on March 18, 2020, elected officials may deliberate by means of telephone conference, video conference or other similar means of communication. Members of the public are also invited to listen, observe and participate in public meetings by such means as well.

Due to COVID-19, public gatherings of 10 or more are generally not permitted without adequate social distancing. Should anyone wish to listen, observe or participate in the City Council meeting of  September 1, 2020 at 12:00 p.m., please join by way of the Zoom app (re: Meeting ID 801-559-126, password 09012020).

1. Consideration: Resolution certifying the results of the August 25, 2020, municipal election.
2. Other business.
3. Adjourn.

Paste the text string below to your URL to go to the City's website to obtain the complete agenda packets including resolutions, ordinances and supporting documentation:

https://www.mtnbrook.org/citycouncil/page/city-council-special-meeting-election-canvass

2020-Aug-24 Mountain Brook City Council Meeting Agendas

 

MEETING AGENDA 

MOUNTAIN BROOK CITY COUNCIL 

AUGUST 24, 2020, 7:00 P.M. 

___________

As authorized by the Governor of the State of Alabama on March 18, 2020, elected officials may deliberate by means of telephone conference, video conference or other similar means of communication. Members of the public are also invited to listen, observe and participate in public meetings by such means as well.

Due to COVID-19, public gatherings of 10 or more are generally not permitted without adequate social distancing. Should anyone wish to listen, observe or participate in the City Council meeting of August 24, 2020 at 7:00 p.m., please join by way of the Zoom app (re: Meeting ID 801-559-1126, password 08242020).

1. Consideration:  Resolution expressing gratitude to William Hereford for his service on the Board of Zoning Adjustment.
2. Women’s Equality Day proclamation.
3. Approval of the minutes of the August 10, 2020, regular meeting of the City Council.
4. Consideration:  Resolution authorizing the execution of a Traffic Enforcement Agreement between the City and East Central Alabama Safety Office.
5. Consideration:  Resolution declaring certain property surplus and authorizing their sale at public Internet auction.
6. Consideration:  Resolution authorizing the execution of a professional services agreement between the City and Matrix Consulting Group with respect to an organizational study of the City’s Emergency Communications District/Dispatch operations.
7. Consideration:  Resolution authorizing the execution of professional service agreements as follows for design modifications of the traffic islands located at Village Circle in Mountain Brook Village conditioned upon securing donations to cover the estimated cost of design fees, plantings and improvements in excess of the City’s pledged financial participation ($16,500 Olin Studio design fee plus the cost of simply combing the two traffic islands into one):  a. Olin Studio, b. Landau Design + Technology, c. Nimrod Long & Associates.
8. Announcements:  a. The City Council shall hold a budget work session in the Council Chambers of City Hall, 56 Church Street, 35213 on Wednesday, August 26, 2020, starting at 8 a.m., b. The City Council shall meet on Tuesday, September 1, 2020, at noon to canvass the results of the August 25, 2020, general municipal election (means and location to be announced), c. The next regular meeting of the City Council is September 14, 2020, at 7:00 p.m. (means and location to be announced). 
9. Adjourn.

PRE-MEETING AGENDA 

MOUNTAIN BROOK CITY COUNCIL 

AUGUST 24, 2020, 5:30 P.M.

___________

  1. Update on School’s COVID-19 preparations/plans- Richard Barlow, School Superintendent

  2. Junior High Detention Pond/Drainage Study-Mark Simpson of Schoel Engineering

  3. Fire Station #2 site and feasibility plan-Chief Mullins

  4. Recommendation from the Parks/Recreation Board on rebates for MBAA, MBSC and MBLAX for 

      FY-2021-Shanda Williams

  5. Open retirement window for city employees-Steven Boone

  6. Review of a 2nd stop sign on Hampshire Drive-Richard Caudle of Skipper Consultants

  7. Conditional Use (Fitness) at 2008 Cahaba Road in English Village for MPower Pilates (former 

      Grand Jete space)-Dana Hazen

  8. Honor Guard training for Police and Fire Department personnel-Chief Cook and Chief Mullins

  9. Reappointment to the Village Design Review Committee (Brian Barrett)-Dana Hazen

10. Reappointment to the Board of Zoning Adjustment (Rhett Loveman)-Dana Hazen

11. Reappointment to the Parks and Recreation Board (Helen Drennen) -Shanda Williams

12. Power transformer replacement at the Athletic Complex-Shanda Williams

13. Change orders for the Fields 3-6 project at the Athletic Complex-Dale Brasher of Goodwyn, Mills 

      and Cawood

14. Requests by athletic groups to open restrooms at the playing fields and amended the Safer at Home 

      policy –Shanda Williams

Paste the text string below to your URL to go to the City's website to obtain the complete agenda packets including resolutions, ordinances and supporting documentation:

https://www.mtnbrook.org/citycouncil/page/city-council-subject-change-response-covid-19-7

2020-Aug-10 Mountain Brook City Council Meeting Agendas

MEETING AGENDA 

MOUNTAIN BROOK CITY COUNCIL 

AUGUST 10, 2020, 7:00 P.M. 

___________

As authorized by the Governor of the State of Alabama on March 18, 2020, elected officials may deliberate by means of telephone conference, video conference or other similar means of communication. Members of the public are also invited to listen, observe and participate in public meetings by such means as well.

Due to COVID-19, public gatherings of 10 or more are generally not permitted without adequate social distancing. Should anyone wish to listen, observe or participate in the City Council meeting of August 10, 2020 at 7:00 p.m., please join by way of the Zoom app (re: Meeting ID 801-559-1126, password 08102020).

1. Consideration: Resolution expressing gratitude to Patrick Higginbotham for his service on the Board of Zoning Adjustment.
2. Proclamation recognizing Arrelia Callins upon the occasion of her retirement from Piggly Wiggly in Crestline Village
3. Approval of the minutes of the July 27, 2020, regular meeting of the City Council.
4. Approval of the minutes of the August 3, 2020, special meeting of the City Council.
5. Consideration: Resolution appointing poll workers for the August 25, 2020, general municipal election to decide City Council Place No. 2 between candidates Philip Black and Gerald Garner.
6. Consideration: Ordinance extending for 90-days the temporary modification of the temporary restaurant sidewalk dining regulations first implemented upon the adoption of Ordinance No. 2067 on May 11, 2020.
7. Consideration: Ordinance extending for 90-days the time restrictions for the on-street public parking located in Mountain Brook, Crestline and English Village first implemented upon the adoption of Ordinance No. 2068 on May 13, 2020.
8. Consideration: Resolution amending Chapter 14 of the City Code with respect to fees for utility, street cut repairs in the City.
9. Consideration: Ordinance authorizing the placement of a stop sign on Hampshire Drive (exiting the cul de sac) at its intersection with Hampshire Drive.
10. Announcement: The next regular meeting of the City Council is August 24, 2020, at 7:00 p.m. (means and location to be announced).
11. Adjourn.

PRE-MEETING AGENDA 

MOUNTAIN BROOK CITY COUNCIL 

AUGUST 10, 2020, 6:15 P.M.

___________

1. Proposals from Architectural Specialties to modify seven (7) directional signs to reflect the new name for the Library-Christopher Brown with Architectural Specialties
2. Bids for Cherokee Bend Elementary School field- Dale Brasher of Goodwyn, Mills and Cawood
3. Patriots Day on September 11, 2020-Chief Mullins
4. Virtual Training grant for the Fire Department-Chief Mullins
5. Request to improve an unopened alley behind 118-120 Cherry Street for rear parking-Lauren Barrett of Barrett Architecture Studios
6. Mountain Brook Village Circle project proposal by the Board of Landscape Design-Sim Johnson, Chairman of the Mountain Brook Board of Landscape Design

Paste the text string below to your URL to go to the City's website to obtain the complete agenda packets including resolutions, ordinances and supporting documentation:

https://www.mtnbrook.org/citycouncil/page/city-council-subject-change-response-covid-19-6

2020-Aug-3 Mountain Brook City Council Meeting Agenda

MEETING AGENDA
MOUNTAIN BROOK CITY COUNCIL

AUGUST 3, 2020, 8:00 A.M.
___________

As authorized by the Governor of the State of Alabama on March 18, 2020, elected officials may deliberate by means of telephone conference, video conference or other similar means of communication. Members of the public are also invited to listen, observe and participate in public meetings by such means as well.

Due to COVID-19, public gatherings of 10 or more are generally not permitted without adequate social distancing. Should anyone wish to listen, observe or participate in the City Council meeting of August 3, 2020 at 8:00 a.m., please join by way of the Zoom app (re: Meeting ID 801-559-1126, password 08032020).

1. Consideration: Resolution recommending to the ABC Board the issuance of a 020 – Restaurant Retail Liquor license to Pop Mountain Brook, LLC (trade name Post Office Pies Mountain Brook), 270 Rele Street, 35223.
2. Announcement: The next regular meeting of the City Council is August 10, 2020, at 7:00 p.m. (means and location to be announced).
3. Adjourn.

https://www.mtnbrook.org/citycouncil/page/city-council-special-meeting-7

2020-Jul-27 Mountain Brook City Council Meeting Agendas

MEETING AGENDA
MOUNTAIN BROOK CITY COUNCIL

JULY 27, 2020, 7:00 P.M.
___________

As authorized by the Governor of the State of Alabama on March 18, 2020, elected officials may deliberate by means of telephone conference, video conference or other similar means of communication.  Members of the public are also invited to listen, observe and participate in public meetings by such means as well.

Due to COVID-19, public gatherings of 10 or more are generally not permitted without adequate social distancing.  Should anyone wish to listen, observe or participate in the City Council meeting of  July 27, 2020 at 7:00 p.m., please join by way of the Zoom app (re:  Meeting ID 801-559-1126, password 07272020).

1. Resolution recognizing Doris Young upon her retirement from the O’Neal Library with 40 years of service to the City.
2. Consideration:  Resolution expressing gratitude to Patrick Higginbotham for his service on the Board of Zoning Adjustment.
3. Approval of the July 13, 2020, minutes of the regular meeting of the City Council.
4. Consideration:  Resolution ratifying the execution of a Municipal Election Services Agreement between the City and Jefferson County Commission with respect to the August 25, 2020, general municipal election.
5. Consideration:  Resolution accepting the professional services proposal submitted by Schoel Engineering for a drainage problem study at Northcoat Road and preliminary design services.
6. Consideration:  Resolution extending the professional on-call/on-demand professional services agreement between the City and Sain Associations (Resolution No. 2018-096).
7. Consideration:  Resolution awarding the bid for utility street-cut patching services and authorize the execution of a 3-year contract for same.
8. Consideration:  Resolution awarding the bid for street striping services and authorize the execution of a 3-year contract for same.
9. Consideration:  Certificate of election (without opposition) deeming Stewart H. Welch III the Mayor of the City of Mountain Brook, Alabama for the 4-year term of office commencing on the first Monday of November, 2020.
10. Consideration:  Certificate of election (without opposition) deeming Virginia Carruthers Smith City Councilor (Place No. 4) of the City of Mountain Brook, Alabama for the 4-year term of office commencing on the first Monday of November, 2020
11. Consideration:  Resolution recommending to the ABC Board the issuance of a 020 – Restaurant Retail Liquor license to Alverson and Ireland Fresh Foods, LLC (trade name Porch), 2 Dexter Avenue, 35213.
12. Announcement:  The next regular meeting of the City Council is August 10, 2020, at 7:00 p.m. (means and location to be announced).
13. Executive session and adjourn.

PRE-MEETING AGENDA
MOUNTAIN BROOK CITY COUNCIL

JULY 27, 2020, 6:15 P.M.

___________

1. Corporal positions in the Police Department-Chief Cook
2. Stop sign request on Hampshire Drive-Sam Gaston
3. Appointment to the Editorial Board-Sam Gaston
4. Traffic studies for the following areas-Richard Caudle of Skipper Consultants: A) Three-way stop Brookwood Road at South Brookwood Road, B) Four-way stop on River Bend Road at Briar Oak Drive, C) Three-way stop on Briar Oak Drive at River Oaks Road, D) Speed reduction on Briar Oak Drive

https://www.mtnbrook.org/citycouncil/page/city-council-subject-change-response-covid-19-5

2020-Jul-13 Mountain Brook City Council Meeting Agendas

MEETING AGENDA
MOUNTAIN BROOK CITY COUNCIL

JULY 13, 2020, 7:00 P.M.
___________

As authorized by the Governor of the State of Alabama on March 18, 2020, elected officials may deliberate by means of telephone conference, video conference or other similar means of communication. Members of the public are also invited to listen, observe and participate in public meetings by such means as well.

Due to COVID-19, public gatherings of 10 or more are generally not permitted without adequate social distancing. Should anyone wish to listen, observe or participate in the City Council meeting of July 13, 2020 at 7:00 p.m. (and pre-meeting starting at 6:00 p.m.), please join by way of the Zoom app (re: Meeting ID 801-559-1126, password 07132020).

1. Proclamation(s) recognizing Mike Cobb and Scooter Hammers, 30-year co-owners of Crestline Pharmacy, upon the occasion of their retirement.
2. Approval of the June 22, 2020, minutes of the regular meeting of the City Council.
3. Approval of the June 29, 2020, minutes of the special meeting of the City Council.
4. Approval of the June 30, 2020, minutes of the special meeting of the City Council.
5. Consideration: Resolution authorizing the establishment of an Iberia Bank checking account for the recently amended and restated City of Mountain Brook Flexible Benefit Plan (Resolution No. 2020-088).
6. Consideration: Resolution declaring four [Library] chairs surplus and authorizing their sale by way of public Internet auction or disposal if not sold at said auction.
7. Consideration: Resolution authorizing the execution of an agreement for the installation of a water fountain at the Irondale Furnace park.
8. Consideration: Resolution considering the extension (or non-renewal) of the conditional use for Chester’s International Test Kitchen located at 2037 Cahaba Road.
9. Announcement: The next regular meeting of the City Council is July 27, 2020, at 7:00 p.m. (means and location to be announced).
10. Adjourn.

PRE-MEETING AGENDA
MOUNTAIN BROOK CITY COUNCIL

JULY 13, 2020, 6 P.M.

___________

1. Three (3) Board of Zoning Adjustment Appointments-Dana Hazen: a) Reappointing Norman Orr to a three-year term ending March 24, 2023, b) Reappointing Richard Simonton to a three-year term ending July 25, 2023, and c) Appointing a supernumerary member to fill an unexpired term to end December 31, 2021.
2. MB Safer at Home amendments-Sam Gaston and Whit Colvin
3. Executive Session

Paste the text string below to your URL to go to the City's website to obtain the complete agenda packets including resolutions, ordinances and supporting documentation:

https://www.mtnbrook.org/citycouncil/page/city-council-subject-change-response-covid-19-4

2020-Jun-30 Mountain Brook City Council Special Meeting Agenda

SPECIAL MEETING AGENDA
MOUNTAIN BROOK CITY COUNCIL

JUNE 30, 2020, 4:00 P.M.
___________

As authorized by the Governor of the State of Alabama on March 18, 2020, elected officials may deliberate by means of telephone conference, video conference or other similar means of communication. Members of the public are also invited to listen, observe and participate in public meetings by such means as well.

Due to COVID-19, public gatherings of 10 or more are generally not permitted without adequate social distancing. Should anyone wish to listen, observe or participate in the City Council meeting of June 30, 2020 at 4:00 p.m., please join by way of the Zoom app (re: Meeting ID 801-559-1126, password 06302020).

1. Consideration: Resolution awarding the bid for the South Brookwood Road culver repair project and authorizing the execution of a contract for same.
   
2. Consideration: Resolution authorizing the execution of a COVID-19/CARES ACT SUBGRANT AGREEMENT between the City and Jefferson County Commission.
   
3. Consideration: Resolution approving a [Professional] conditional use application for the property located at 1919 Cahaba Road.
   
4. Adjourn.

Paste the text string below to your URL to go to the City's website to obtain the complete agenda packets including resolutions, ordinances and supporting documentation:

https://www.mtnbrook.org/citycouncil/page/city-council-special-meeting-6