2012-May-2 Mountain Brook City Council Special Meeting Agenda

MOUNTAIN BROOK CITY COUNCIL MEETING AGENDA MAY 2, 2012, 8:00 A.M. MOUNTAIN BROOK CITY HALL 3928 MONTCLAIR ROAD, SUITE 232 MOUNTAIN BROOK, AL 35213

1. Consideration: Resolution appointing Stephen Bostock to the Tree Commission to fill the unexpired term of Troy Rhone.
2. Consideration: Resolution accepting the temporary construction and grading easements (6) for driveway work necessary in conjunction with the ongoing Phase 6 sidewalk construction project.
3. Consideration: Resolution authorizing the execution of an agreement with Callahan and Associates, Inc. with respect to the telecommunications transition to the new municipal complex.
4. Consideration: Resolution declaring two police vehicles surplus and authorizing their conveyance to the City of Lipscomb.
5. Consideration: Resolution authorizing the execution of change-order nos. 8 (revised) and 9 between the City and Taylor-Miree Construction with respect to the municipal complex construction project.
6. Consideration: Resolution authorizing certain revisions to the Employee Handbook.
7. Set the date for the City Council work session to outline the 2013 budget objectives.
8. Announcement: The next regular meeting of the Mountain Brook City Council will be on May 14, 2012 at the Mountain Brook Junior High School auditorium located at 205 Overbrook Road, Mountain Brook, AL 35213.
9. Other business.
10. Comments from residents.
11. Adjourn.

2012-Apr-23 Mountain Brook City Council Meeting Agenda

MOUNTAIN BROOK CITY COUNCIL MEETING AGENDA
APRIL 23, 2012, 7:00 P.M.
MOUNTAIN BROOK CITY HALL
3928 MONTCLAIR ROAD, SUITE 232
MOUNTAIN BROOK, AL 35213
___________

1. Approval of the minutes of the April 9, 2012 regular meeting of the City Council.


2. Consideration: Resolution authorizing the execution of a professional services contract between the City and Skipper Consulting, Inc. with respect to the traffic signal design at the intersection of Overbrook Road at Beechwood Road.


3. Consideration: Resolution authorizing the execution of a contract for election services between the City and Jefferson County Commission.


4. Consideration: Resolution authorizing the installation and maintenance of traffic control on SR-38 (US 280) from Brook Manor Drive to Doug Baker Boulevard.


5. Consideration: Resolution approving the alignment, profile, and grades for certain improvements to be implemented by the Alabama Department of Transportation on SR-38 (US 280) including the installation of adaptive signal control at 25 intersections, installation of fiber from Brook Manor Drive to Doug Baker Boulevard, and the installation of fiber optic cable at various locations.


6. Consideration: Resolution authorizing the Mayor to execute the Alabama Department of Transportation Permit/Agreement for the Installation and/or Maintenance of Traffic Control Signals and or/or Roadway Lighting with respect to ALDOT Project No. NHF-0038(529).


7. Consideration: Resolution authorizing the execution of an extension/amendment to the lease agreement between the City and Montclair Partners, LLC with respect to the Montclair Road office space lease.


8. Public comments regarding the Skipper Consulting, Inc. traffic study/report for Overton Road at its intersection with Briar Oak Drive and Briar Oak Circle.


9. Announcement: The next regular meeting of the Mountain Brook City Council will be on May 14, 2012 at the Mountain Brook Junior High School auditorium located at 205 Overbrook Road, Mountain Brook, AL 35213.


10. Other business.


11. Comments from residents.


12. Adjourn.

MOUNTAIN BROOK CITY COUNCIL
PRE-MEETING AGENDA
APRIL 23, 2012, 6:00 P.M.
MOUNTAIN BROOK CITY HALL
3928 MONTCLAIR ROAD, SUITE 232
MOUNTAIN BROOK, AL 35213
___________

1. Chamber of Commerce Semi-Annual report – Amy Jackson, Chamber President and Suzan Doidge, Chamber Director.


2. Overton Road/Briar Oak Drive/Briar Oak Circle traffic study – Richard Caudle of Skipper Consultants.


3. Request by Cherokee Bend PTO for funds for playground improvements – David Faulkner.


4. Burned house at 3304 Stoneridge Drive – James Griffin and David Cohen, Fire Marshal.


5. National Prescription Drug Take Back Program – Chief Ted Cook.

2012-Apr-9 Mountain Brook City Council Meeting Agenda

MOUNTAIN BROOK CITY COUNCIL MEETING AGENDA
APRIL 9, 2012, 7:00 P.M.
MOUNTAIN BROOK CITY HALL
3928 MONTCLAIR ROAD, SUITE 232
MOUNTAIN BROOK, AL 35213
___________

1. Approval of the minutes of the March 26, 2012 regular meeting of the City Council.


2. Consideration: Resolution reappointing Bradley Sklar to the Mountain Brook Board of Education.


3. Consideration: Resolution reappointing James Grisham as a supernumerary member of the Village Design Review Committee.


4. Consideration: Resolution authorizing the City Manager to reimburse the Mountain Brook Board of Education for its costs associated with the installation and operation of a Public, Education, and Government (PEG) channel.


5. Consideration: Resolution authorizing the execution of an extension/amendment to the lease agreement between the City and Montclair Partners, LLC with respect to the Montclair Road office space lease.


6. Consideration: Resolution authorizing the execution of an extension to the professional services [architectural] agreement between the City and Williams-Blackstock with respect to the ongoing municipal construction project.


7. Consideration: Resolution authorizing the execution of an extension to the construction management agreement between the City and Brasfield & Gorrie with respect to the ongoing municipal construction project.


8. Consideration: Resolution setting a public hearing before the City Council to be held on May 14, 2012 at the Mountain Brook Junior High School auditorium to consider an ordinance rezoning the Western Supermarkets shopping center and Park Lane Apartment properties in Mountain Brook Village in conjunction with the proposed Lane Parke development and approve the development plan.


9. Consideration: Resolution authorizing the [office] conditional use application submitted by Mr. Ted Giles for the property located at 2020 Cahaba Road─the former Village Wine Market building in English Village [local business].


10. Public hearing: Consideration of an ordinance amending Article XIX, Chapter 129 (Zoning) of the Mountain Brook City Code.


11. Comments from residents regarding the Overbrook Road traffic studies.


12. Announcement: The next regular meeting of the Mountain Brook City Council will be on April 23, 2012 at the Mountain Brook [temporary] City Hall located at 3928 Montclair Road, Suite 232, Mountain Brook, AL 35213.


13. Other business.


14. Comments from residents.


15. Adjourn.

MOUNTAIN BROOK CITY COUNCIL
PRE-MEETING AGENDA
APRIL 9, 2012, 5:45 P.M.
MOUNTAIN BROOK CITY HALL
3928 MONTCLAIR ROAD, SUITE 232
MOUNTAIN BROOK, AL 35213
___________

1. Bus stop shelter at Montclair Road and Morningside Drive – Richard Goldstein, MAX TAC representative.


2. Exterior finishes for the Municipal Complex – Bill Williams and Emily Coe of Williams Blackstock Architects.


3. Repairs to gates at the Public Works facilities–Ronnie Vaughn.


4. Second review of traffic study for Beechwood/Overbrook and Overbrook/Cherokee intersections–Richard Caudle of Skipper Consultants.

2012-Mar-26 Mountain Brook City Council Meeting Agenda

MOUNTAIN BROOK CITY COUNCIL MEETING AGENDA
MARCH 26, 2012, 7:00 P.M.
MOUNTAIN BROOK CITY HALL
3928 MONTCLAIR ROAD, SUITE 232
MOUNTAIN BROOK, AL 35213
___________

1. Suzanne Childers, candidate for re-election to Jefferson County Circuit Judge, Place 15 (domestic relations) to address the Mayor and members of the City Council.


2. Approval of the minutes of the March 12, 2012 regular meeting of the City Council.


3. Consideration: Resolution authorizing the execution of a contract addendum between the City and Hill Administrative Services, Inc. for workers’ compensation claims administration services.


4. Consideration: Resolution authorizing the execution of an extension (until December 31, 2012) to the landscape services agreement between the City and Blackjack Horticulture.


5. Consideration: Resolution amending the City’s annexation criteria.


6. Consideration: Resolution amending the fiscal 2012 Library program budget for adult programming expenditures to be paid from a state grant awarded in fiscal 2011 in the amount of $25,311.75.


7. Consideration: Resolution authorizing the execution of an extension to the construction management agreement between the City and Brasfield & Gorrie with respect to the ongoing municipal construction project.


8. Consideration: Resolution awarding the bid and authorizing the execution of a contract and sales tax agency agreement for the purchase and installation of a security and CCTV system for the municipal complex.


9. Consideration: Ordinance changing the City Hall polling location to The Emmet O’Neal Library for the October 9, 2012 run-off election (in order to secure U. S. Department of Justice approval of such change in the event a run-off election is necessary).


10. Public hearing: Consideration of an ordinance amending Article XIX, Chapter 129 (Zoning) of the Mountain Brook City Code.


11. Announcement: The next regular meeting of the Mountain Brook City Council will be on March 26, 2012 at the Mountain Brook [temporary] City Hall located at 3928 Montclair Road, Suite 232, Mountain Brook, AL 35213.


12. Other business.


13. Comments from residents.


14. Adjourn.

MOUNTAIN BROOK CITY COUNCIL
PRE-MEETING AGENDA
MARCH 26, 2012, 5:45 P.M.
MOUNTAIN BROOK CITY HALL
3928 MONTCLAIR ROAD, SUITE 232
MOUNTAIN BROOK, AL 35213
___________

1. Presentation of traffic and pedestrian study for Beechwood Road/Overbrook Road and Overbrook Road/Cherokee Road-Richard Caudle of Skipper Consultants.


2. Exterior finishes approval for the Municipal Complex-Bill Williams of Williams Blackstock Architects.


3. Regulation of food trucks-Dana Hazen.


4. Executive session.

2012-Mar-12 Mountain Brook City Council Meeting Agenda

MOUNTAIN BROOK CITY COUNCIL MEETING AGENDA
MARCH 12, 2012, 7:00 P.M.
MOUNTAIN BROOK CITY HALL
3928 MONTCLAIR ROAD, SUITE 232
MOUNTAIN BROOK, AL 35213
___________

1. Tracy Todd, candidate for Jefferson County Judge, District 7 to address the Mayor and members of the City Council.


2. Approval of the minutes of the February 27, 2012 regular meeting of the City Council.


3. Consideration: Resolution ratifying the execution by the City Manager of a contract with Multivista Construction Documentation for forensic photographic services with respect to the municipal complex construction project.


4. Consideration: Resolution authorizing the installation and operation of a street light at 3948 Briar Oak Drive.


5. Public hearing: Consideration of anordinance annexing into the City a 10-acre undeveloped residential lot owned by Morris-Shea Bride Co., Inc. which is located in the vicinity of Spring Rock Road at Brandywood Drive.


6. Announcement: The next regular meeting of the Mountain Brook City Council will be on March 26, 2012 at the Mountain Brook [temporary] City Hall located at 3928 Montclair Road, Suite 232, Mountain Brook, AL 35213.


7. Other business.


8. Comments from residents.


9. Adjourn.

MOUNTAIN BROOK CITY COUNCIL
PRE-MEETING AGENDA
MARCH 12, 2012, 6:15 P.M.
MOUNTAIN BROOK CITY HALL
3928 MONTCLAIR ROAD, SUITE 232
MOUNTAIN BROOK, AL 35213
___________

1. Bus stop shelter at Montclair Road/Morningside Drive – Richard Goldstein, MAX TAC member.


2. Request for the City to conduct a traffic study in the Overton Road/Briar Oak Drive vicinity – Joy Fleisher and Jack Young.


3. Paving list for fiscal year 2012 and 2013 – Ronnie Vaughn.


4. Bridge replacement grant application for ATRIP funds--Ben Watson of InSite Engineering.

2012-Feb-27 Mountain Brook City Council Meeting Agenda

MOUNTAIN BROOK CITY COUNCIL MEETING AGENDA
FEBRUARY 27, 2012, 7:00 P.M.
MOUNTAIN BROOK CITY HALL
3928 MONTCLAIR ROAD, SUITE 232
MOUNTAIN BROOK, AL 35213
___________

1. Phillip Bahakel, candidate for Jefferson County Family Court judge, to address the Mayor and members of the City Council.


2. Proclamation of special recognition.


3. Arbor Week Proclamation.


4. Approval of the minutes of the February 6, 2012 special meeting of the City Council.


5. Approval of the minutes of the February 13, 2012 regular meeting of the City Council.


6. Consideration: Resolution reappointing Alice Womack to the Finance Committee.


7. Consideration: Resolution recommending to the ABC Board the issuance of a 140-Special Events Retail license to Event Concessions, Inc. (dba\Funky Fish Fry) with respect to an outdoor fundraising event at Otey’s Tavern to be conducted on April 28, 2012.


8. Consideration: Resolution authorizing the execution of an agreement with Arthur W. Allaway, PhD and Suzanna Allaway, MA for a retail and marketing analysis with respect to the proposed Lane Parke Planned Unit Development District in Mountain Brook Village.


9. Consideration: Resolution setting a public hearing on March 26, 2012 at 7 p.m. to consider an ordinance amending Article XIX, Chapter 129 (Zoning) of the Mountain Brook City Code.


10. Consideration: [Standard bank form] resolution authorizing the establishment of the operating bank deposit/checking accounts at Iberia Bank.


11. Consideration: Resolution awarding the bid for the security and CCTV system for the municipal complex construction project (information to be presented Monday night if available).


12. Consideration: Ordinance re-establishing voting districts and assigning polling locations within the corporate limits of the City of Mountain Brook with respect to the 2012 municipal general, special, and run-off elections.


13. Announcement: The next regular meeting of the Mountain Brook City Council will be on March 12, 2012 at the Mountain Brook [temporary] City Hall located at 3928 Montclair Road, Suite 232, Mountain Brook, AL 35213.


14. Other business.


15. Comments from residents.


16. Executive session.


17. Adjourn.

MOUNTAIN BROOK CITY COUNCIL
PRE-MEETING AGENDA
FEBRUARY 27, 2012, 6:30 P.M.
MOUNTAIN BROOK CITY HALL
3928 MONTCLAIR ROAD, SUITE 232
MOUNTAIN BROOK, AL 35213
___________

1. Proposed plans for restroom at the Crestline Tot Lot – Dana Hazen & Lyman Tidwell.


2. Conditional Use approval of Aerobiotic Fitness (fitness training) located at 2721 Cahaba Road – Dana Hazen.

2012-Feb-13 Mountain Brook City Council Meeting Agenda

MOUNTAIN BROOK CITY COUNCIL MEETING AGENDA
FEBRUARY 13, 2012, 7:00 P.M.
MOUNTAIN BROOK CITY HALL
3928 MONTCLAIR ROAD, SUITE 232
MOUNTAIN BROOK, AL 35213
___________

1. Approval of the minutes of the January 23, 2012 regular meeting of the City Council.


2. Consideration: Resolution reappointing Turner Williams as municipal court judge.


3. Consideration: Resolution reappointing Pete Johnson as municipal court judge.


4. Consideration: Resolution reappointing Richard Goldstein to the MAX Transit Advisory Committee.


5. Consideration: [Standard bank form] resolution authorizing the establishment of the following bank deposit/checking accounts at Regions Bank: E911, 2SGT, 4SGT, 5SGT, and 7SGT (all Special Revenue Fund accounts of the City of Mountain Brook).


6. Consideration: Resolution declaring a [library] copier surplus and authorizing its sale at public Internet auction.


7. Consideration: Resolution setting a public hearing on March 12, 2012 at 7 p.m. to consider an ordinance amending Articles I, XIX (Zoning) of the Mountain Brook City Code.


8. Consideration: Resolution authorizing the execution of a professional service agreement with Skipper Consulting, Inc. for their traffic study of Overbrook Road at Beechwood Road.


9. Consideration: Resolution authorizing the execution of an access agreement by the property owner of 26 Montevallo Lane.


10. Consideration: Resolution authorizing the execution of an agreement with Arthur W. Allaway, PhD and Suzanna Allaway, MA for a retail and marketing analysis with respect to the proposed Lane Parke Planned Unit Development District in Mountain Brook Village.


11. Public hearing: Consideration of a request to install two stop sign on Pine Ridge Road at its intersection with Pine Ridge Trail.


12. Announcement: The next regular meeting of the Mountain Brook City Council will be on February 27, 2012 at the Mountain Brook [temporary] City Hall located at 3928 Montclair Road, Suite 232, Mountain Brook, AL 35213.


13. Other business.


14. Comments from residents.


15. Adjourn.

MOUNTAIN BROOK CITY COUNCIL
PRE-MEETING AGENDA
FEBRUARY 13, 2012, 6:15 P.M.
MOUNTAIN BROOK CITY HALL
3928 MONTCLAIR ROAD, SUITE 232
MOUNTAIN BROOK, AL 35213
___________

1. Richard Goldstein, MAX TAC representative, to request the City to place a bus stop shelter at the Northwest corner of Montclair Road and Morningside Drive and add a bus stop in English Village.


2. Nimrod Long & Associates’ proposal to provide technical assistance to Sain Associates for the Phase 6 sidewalk project.


3. Request to upgrade one Skilled Laborer position to Truck Driver – Ronnie Vaughn, Public Works Director.


4. Conditional Use approval of Aerobiotic Fitness (fitness training) located at 2721 Cahaba Road – Dana Hazen.

2012-Feb-06 Mountain Brook City Council Special Meeting Agenda

MOUNTAIN BROOK CITY COUNCIL MEETING AGENDA
February 6, 2012, 7:00 P.M.
MOUNTAIN BROOK CITY HALL
3928 MONTCLAIR ROAD, SUITE 232
MOUNTAIN BROOK, AL 35213
___________

1. Consideration: Resolution authorizing the execution of change order nos. 6 and 7 between the City and Taylor-Miree Construction with respect to the municipal complex construction project.


2. Announcement: The next regular meeting of the Mountain Brook City Council will be on February 13, 2012 at the Mountain Brook [temporary] City Hall located at 3928 Montclair Road, Suite 232, Mountain Brook, AL 35213.


3. Other business.


4. Comments from residents.


5. Executive session.


6. Adjourn.

2012-Jan-23 Mountain Brook City Council Meeting Agendas

MOUNTAIN BROOK CITY COUNCIL MEETING AGENDA
JANUARY 23, 2012, 7:00 P.M.
MOUNTAIN BROOK CITY HALL
3928 MONTCLAIR ROAD, SUITE 232
MOUNTAIN BROOK, AL 35213
___________

1. Recognition of the Police Officer, Firefighter, and Civilian Employee of the Year.


2. Jackie Robinson, Chairman of the Birmingham Water Works Board, to address the Mayor and members of the City Council.


3. Consideration: Resolution expressing gratitude to Skip Brock for his service on the Park Board.


4. Approval of the minutes of the January 10, 2012 regular meeting of the City Council.


5. Consideration: Resolution appointing a member to the Park Board.


6. Consideration: Resolution appointing a member to the Tree Commission.


7. Consideration: Resolution authorizing the execution of a an agreement with Sain Associates to review the Lane Parke developers’ traffic study with respect to their rezoning and development plan application.


8. Consideration: Resolution authorizing the execution of an agreement with Ingenuity to redesign and host the City’s web site.


9. Consideration: Resolution authorizing the execution of a contract with Glen Paving Contracting & Paving Co., Inc. with respect to the paving of an alleyway at 105 Montevallo Lane.


10. Consideration: Resolution authorizing the execution of a contract with Rast Construction, Inc. with respect to the paving of a portion of Lane Park Road.


11. Consideration: Resolution authorizing the execution of an agreement with the Birmingham-Jefferson County Transit Authority (MAX) for their provision of public transportation services in the City during fiscal 2012.


12. Consideration: Resolution authorizing the execution of an agreement with Iberia Bank with respect to their relocation and installation of traffic signals on Euclid Avenue in front of their new bank branch.


13. Consideration: Resolution authorizing the City Manager, or his designee, to engage Industrial Health Council to conduct medical tests and laboratory services for City employees.


14. Consideration: Resolution authorizing the execution of an agreement with Arthur W. Allaway, PhD and Suzanna Allaway, MA for a retail and marketing analysis with respect to the proposed Lane Parke Planned Unit Development District in Mountain Brook Village.


15. Announcement: The next regular meeting of the Mountain Brook City Council will be on February 13, 2012 at the Mountain Brook [temporary] City Hall located at 3928 Montclair Road, Suite 232, Mountain Brook, AL 35213.


16. Other business.


17. Comments from residents.


18. Adjourn.

MOUNTAIN BROOK CITY COUNCIL
PRE-MEETING AGENDA
JANUARY 23, 2012, 5:45 P.M.
MOUNTAIN BROOK CITY HALL
3928 MONTCLAIR ROAD, SUITE 232
MOUNTAIN BROOK, AL 35213
___________

1. Mr. John DeBuys to address the City Council concerning recommendations from the recent Pine Ridge Road traffic study.


2. Request to use an unopened portion of Mountain Lane for a driveway to 26 Montevallo Lane – Brad Cleage.


3. Review of banking proposals for the city – Steven Boone.


4. Revised annexation criteria – Steven Boone.

2012-Jan-10 Mountain Brook City Council Meeting Agendas

MOUNTAIN BROOK CITY COUNCIL MEETING AGENDA
JANUARY 10, 2012, 7:00 P.M.
MOUNTAIN BROOK CITY HALL
3928 MONTCLAIR ROAD, SUITE 232
MOUNTAIN BROOK, AL 35213
___________

1. Mr. Dale Snodgrass, republican candidate for District Judge Place No. 3 to address the Mayor and members of the City Council .


2. Consideration: Resolution expressing gratitude to Anne T. Johnson for her service on the Tree Commission.


3. Approval of the minutes of the December 12, 2011 regular meeting of the City Council.


4. Consideration: Resolution reappointing William T. (“Bill”) Warren to the Tree Commission.


5. Consideration: Resolution reappointing David Price to the Tree Commission.


6. Consideration: Resolution reappointing Ken Key to the Tree Commission.


7. Consideration: Resolution authorizing the execution of an agreement with Stone & Sons Electrical Contractors for their installation of pedestrian crossing signals on Mountain Brook Parkway.


8. Consideration: Resolution authorizing the execution/renewal of an agreement with American Behavioral to provide employee assistance consulting services.


9. Consideration: Resolution awarding the audio/video bid for the municipal complex project.


10. Consideration: Resolution authorizing the execution of changes order nos. 6 and 7 with respect to the Mountain Brook municipal construction project.


11. Consideration: Resolution authorizing the execution of an agreement with Sain Associates for construction engineering and inspection services with respect to ALDOT project CMAQ-9802(921) Mountain Brook Village Walkway System, Phase 6.


12. Consideration: Resolution awarding the security/CCTV bid for the municipal complex project.


13. Announcement: The next regular meeting of the Mountain Brook City Council will be on January 23, 2012 at the Mountain Brook [temporary] City Hall located at 3928 Montclair Road, Suite 232, Mountain Brook, AL 35213.


14. Other business.


15. Comments from residents.


16. Adjourn.

MOUNTAIN BROOK CITY COUNCIL
PRE-MEETING AGENDA
JANUARY 10, 2012, 5:15 P.M.
MOUNTAIN BROOK CITY HALL
3928 MONTCLAIR ROAD, SUITE 232
MOUNTAIN BROOK, AL 35213
___________

1. 1. Pine Ridge Road traffic study presentation – Richard Candle of Skipper Consultants.


2. Cahaba River Park plans – Nimrod Long of Nimrod Long and Associates.


3. Election Polling Site options for 2012 – Steve Boone.


4. Request for City to regulate outdoor lighting in residential areas – John Welsh.


5. Request for annexation of a single family residence at 4417 Old Leeds Road and vacant lot next door-Barry Hamric.


6. Iberia Bank’s request to modify traffic signals at Church/Euclid-Scott Cothron of Sain Associates.


7. Shelly Watkins and Mabry Rogers to address the Council concerning a drainage issue on Surrey Road.