2010-Apr-26 Mountain Brook City Council Meeting Agendas

MOUNTAIN BROOK CITY COUNCIL MEETING AGENDA
APRIL 26, 2010, 7:00 P.M.
COUNCIL CHAMBER LOCATED AT
56 CHURCH STREET, MOUNTAIN BROOK, AL 35213
___________

1. Approval of the minutes of the April 12, 2010, regular meeting of the City Council.
2. Consideration: Resolution authorizing the execution of a memorandum of understanding between the City and Mountain Brook Board of Education with respect to the City’s financial commitment for the capital improvements at the high school campus (supersedes Resolution No. 10-029).
3. Consideration: Resolution authorizing the extension of the landscape maintenance agreement with respect to the municipal complex grounds.
4. Consideration: Resolution accepting a permanent construction easement from Slade and Sally Blackwell, 2501 Watkins Road, for sidewalk construction.
5. Consideration: Resolution authorizing the execution of an agreement whereby the City will pay for the electrical repairs of the decorative street light located in the right-of-way at 2908 Fairway Drive and the homeowner shall pay for the electrical service to operate said street light.
6. Consideration: Resolution authorizing the execution of a service agreement between the City and Jefferson County Historical Commission for consideration totaling $1,000.
7. Consideration: Resolution authorizing the execution of a service agreement between the City and Alabama Veterans’ Memorial Park for consideration totaling $1,000.
8. Consideration: Resolution recommending to the State of Alabama, Alcoholic Beverage Control Board, the issuance of a Special Events Retail License (Not to Exceed 7 Days) to Janet Robinson in conjunction with the Legends of Motor Sports Indy Event to be held in Mountain Brook Village on May 20, 2010.
9. Consideration: Ordinance lowering the speed limit of Woodclift Circle to 20 miles per hour and provide for punishment for speeding violations thereon.
10. Other business.
11. Adjourn.
    

MOUNTAIN BROOK CITY COUNCIL PRE-MEETING AGENDA
APRIL 26, 2010, 7:00 P.M.
MAIN CONFERENCE ROOM LOCATED AT
56 CHURCH STREET, MOUNTAIN BROOK, AL 35213
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1. Cherie Greenberg of Harper’s Salon in Mountain Brook Village to address the City Council concerning the 2-hour parking limit.
2. Recommendation from the Police Department to prohibit left turns onto Country Club Road at the west end of the Memory Triangle – Chief Stanley.
3. Phase II-B bids for the Watkins Branch Flood Mitigation project. – Ty Kicklighter of Schoel Engineering.
4. Proposed restroom facility at Overton Park – Carey Hollingsworth of the Parks Board.
5. Resolution supporting alleviating traffic congestion on U.S. Highway 280 and supporting the US Highway 280/I-459 interchange improvements – Virginia Smith.
6. Request by the Birmingham Business Alliance for support of continuing study of U.S. Highway 280 congestion mitigation – Mayor Oden.
7. Iberia Bank conditional use approval for site at Euclid Avenue and Church Street – Dana Hazen.
8. Conditional use approval for The Amy Murphy Studio (private vocal instructions) located at 2709 Cahaba Road – Dana Hazen.
9. Request by Avo/Dram to open for lunch – Charlie Beavers.

2010-Apr-12 Mountain Brook City Council Agendas

MOUNTAIN BROOK CITY COUNCIL MEETING AGENDA
APRIL 12, 2010, 7:00 P.M.
COUNCIL CHAMBER LOCATED AT
56 CHURCH STREET, MOUNTAIN BROOK, AL 35213
___________

1. Agnes Chappell, candidate for Place 20, Circuit Judge of Jefferson County to address the Mayor and City Council.
2. Consideration: Resolution expressing gratitude to Maves Youngblood for her service on the Tree Commission.
3. Consideration: Resolution appointing Ruth Mears to the Tree Commission, to serve without compensation through April 12, 2013.
4. Approval of the minutes of the March 22, 2010, regular meeting of the City Council.
5. Approval of the minutes of the March 26, 2010, City Council work session.
6. Consideration: Resolution authorizing the execution of a construction agreement between the City and the Alabama Department of Transportation for the Jemison Trail/Shades Creek Greenway connection (project STPBH-CN10).
7. Consideration: Resolution authorizing Marcus Cable of Alabama, L.L.C., a Delaware limited liability company and successor to Marcus Cable of Alabama, L.P. (dba\ Charter Communications) to continue operating said cable system until July 13, 2010 under the same terms and conditions as specified in Ordinance No. 1302 .
8. Consideration: Resolution authorizing the contract renewal with Waste Management for garbage, trash and recycling service.
9. Consideration: Resolution accepting the execution of a professional service proposal submitted by Bhate Geosciences for geotechnical testing and reporting in conjunction with the Shades Creek Parkway sidewalk project in consideration of $4,940.
10. Consideration: Resolution accepting a construction easement from Slade and Sally Blackwell on Watkins Road for sidewalk construction.
11. Other business.
12. Adjourn.
    

MOUNTAIN BROOK CITY COUNCIL PRE-MEETING AGENDA
APRIL 12, 2010, 5:00 P.M.
MAIN CONFERENCE ROOM LOCATED AT
56 CHURCH STREET, MOUNTAIN BROOK, AL 35213
____________

1. John Harrison of Schoel Engineering to discuss with the Council the recommended construction schedule of Phase IIB of the Watkins Branch Flood Mitigation project.
2. Chamber of Commerce Semi-Annual Report – Suzan Doidge.
3. Extend contract with Landscape Services for maintenance of three villages, Library and municipal complex for 3-4 months due to possibility of new municipal complex – Sam Gaston.
4. Provided lighting to stone columns and decorative street light located at: a) Old Leeds/Cherokee Road, b) Cherokee Road/Highway 280, c) Old Leeds/Beechwood Road, and d) Old decorative street light at 2908 Fairway Drive
5. Proposal to install new fence and handrails at leased parking lots in English Village – Bob Moody.
6. Community Garden proposal by Library for space located across the street from the Library – Sue Murrell and Billy Angell.
7. Big Read program at the Library – Katie Moellering.
8. Request by the Library to hang a temporary banner for one week to advertise their Summer Reading Kick-Off - Sue Murrell.
9. Amended Memorandum of Understanding with the Mountain Brook Board of Education for the Athletic Complex.
10. Approval of Access Covenant with Board of Education for new Parks/Recreation building.
11. Jim Snow, owner of the Green Door Vitamins and Health Food Store in Mountain Brook Village, to address the City Council concerning the Police Department issuing speeding tickets to his customers.
12. Iberia Bank conditional use approval for location at Euclid Avenue and Church Street.
13. West Cherokee Road annexation requests (2).
14. Funding requests ($1,000 each) to the Jefferson County Historical Commission and Veterans Memorial Park – Mayor Oden.
15. Proposed Addendum to Agreements with contractors – Carl Johnson.
16. Proposed leases for temporary office space for City Hall, Police Station and Fire Station #1 relocation – Bill Pradat.

2010-Mar-22 City Council Agendas

MOUNTAIN BROOK CITY COUNCIL MEETING AGENDA
MARCH 22, 2010, 7:00 P.M.
COUNCIL CHAMBER LOCATED AT 56 CHURCH STREET
MOUNTAIN BROOK, AL 35213
___________

1. Denise Pomeroy, candidate for Place 23, Circuit Judge of Jefferson County to address the Mayor and City Council.
2. Approval of the minutes of the March 8, 2010, regular meeting of the City Council.
3. Consideration: Resolution accepting the architectural fee adjustment proposal in the amount of $40,000 for utility relocation in connection with the municipal complex project.
4. Consideration: Resolution appointing Troy Rhone to the Tree Commission, to serve without compensation through March 22, 2013.
5. Consideration: Resolution recommending the issuance of an 040 - Retail Beer (On or Off Premises) and an 060 - Retail Table Wine (On or Off Premises) licenses to S and P Restaurant Group, Inc., (dba\ Nothing But Noodles) located at 2800 Cahaba Village Plaza, Suite 140.
6. Consideration: Resolution amending the fiscal 2010 budget as follows: a) Reclassify the School Resource Officer Special Revenue Fund (533) to the General Fund (100) for financial reporting purposes, b) budget for the purchase of an additional ambulance authorized for purchase in 2010 by Resolution No. 10-024, and c) record a state grant in the amount of $5,000 to be used for public safety purposes and increasePolice and Fire communications expenses by $2,500 each for equipment to be bought from said grant proceeds.
7. Consideration: Resolution authorizing the execution of sales tax agency agreement between the City and Jim Cooper Construction Company, Inc. with respect to the Park & Recreation building project.
8. Consideration: Resolution authorizing the execution of sales tax agency agreement between the City and H. N. Donahoo Contracting Company, Inc. with respect to the Park & Recreation building project.
9. Consideration: Resolution authorizing the execution of an [amended] agreement between the City and Mr. James Lewis with respect to the brick wall and column repair on Overton Road at its intersection with Locksley Drive.
10. Consideration: Resolution authorizing the execution of a 3-year Auxiliary Audit Agreement between the City and PRA Government Services, LLC s/b/a RDS for tax and license auditing services.
11. Consideration: Resolution accepting the professional service proposal submitted by Walter Schoel Engineering Company, Inc., for consulting services with respect to the planned municipal complex.
12. Consideration: Ordinance amending Chapter 26, Sections 226 and 227, Article VII, of the City Code with respect to the business license code.
13. Presentation: Citizen’s to Save Highway 280.
14. Other business.
15. Adjourn.
    

MOUNTAIN BROOK CITY COUNCIL PRE-MEETING AGENDA
MARCH 22, 2010, 5:30 P.M.
CITY MANAGER'S CONFERENCE TROOM LOCATED AT 56 CHURCH STREET
MOUNTAIN BROOK, AL 35213
___________

1. MAX Transit Advisory Committee update – Richard Goldstein.
2. Renewal of contract with Waste Management for 3 years for garbage, trash, recycling and leaf pick-up services – Terry White of Waste Management.
3. Door-to-Door Solicitation Ordinance amendments and Business License Code amendments – Samantha Smith and Steve Boone.
4. Campaign office conditional use for 2721 Cahaba Road (Avo Building) – Dana Hazen
5. Proposed construction plans and public meeting schedule for Phase IIB of the Watkins Branch Flood Mitigation project – Jim Lehe.
6. Iberia Bank conditional use approval for 100 Euclid Avenue (Harvest Glen site) – Dana Hazen.
7. Historical marker for The Old Mill – Mayor Oden.
8. Funding for the Jefferson County Historical Commission – Mayor Oden.
9. House Bill 404 related to Council-Manager form of government for Class 6 Cities – Mayor Oden.
10. Executive Session.

2010-Mar-8 City Council Meeting Agendas

MOUNTAIN BROOK CITY COUNCIL MEETING AGENDA
MARCH 8, 2010, 7:00 P.M.
COUNCIL CHAMBER LOCATED AT
56 CHURCH STREET, MOUNTAIN BROOK, AL 35213
___________

1. Recognition of the Policeman and Firefighter of the Year.
2. Approval of the minutes of the February 22, 2010, regular meeting of the City Council.
3. Consideration: Resolution authorizing the execution of a HIPAA Business Associate Agreement between the City and American Behavioral in order to ensure compliance with applicable Health Information Technology for Economic and Clinical Health Act.
4. Consideration: Resolution appointing a special prosecutor for a municipal court case due to a conflict of interest by the City Prosecutor.
5. Consideration: Resolution approving the temporary, conditional [office] use application submitted by Slade Blackwell, 2721 Cahaba Road in Mountain Brook Village (Local Business District), with said condition use approval to run from March 8, 2010 until November 30, 2010.
6. Other business.
7. Adjourn.

MOUNTAIN BROOK CITY COUNCIL PRE-MEETING AGENDA
MARCH 8, 2010, 5:45 P.M.
CITY MANAGER'S CONFERENCE ROOM LOCATED AT
56 CHURCH STREET, MOUNTAIN BROOK, AL 35213
___________

1. Executive Session.
2. Library banners plan/option — Sue Murrell.
3. Funding request by the Jefferson County Historical Commission — Mayor Oden and Linda Nelson.ADEM Recycling Grant application for a cooperative, county-wide expansion of recycling in Jefferson County — Michael J. Churchman, Executive Director of the Alabama Environmental Council.
4. Door-to-Door Solicitation Ordinance amendments — Carl Johnson.
5. Street paving list for 2010 — Sam Gaston.
6. House Bill 404 related to Council-Manager form of government for Class 6 cities — Mayor Oden.

2010-Feb-22 City Council meeting agendas

MOUNTAIN BROOK CITY COUNCIL MEETING AGENDA
FEBRUARY 22, 2010, 7:00 P.M.
COUNCIL CHAMBER LOCATED AT
56 CHURCH STREET,MOUNTAIN BROOK, AL 35213
___________

1. Approval of the minutes of the February 8, 2010, regular meeting of the City Council.

2. Arbor Week Proclamation.

3. Alabama Marriage Month Proclamation.

4. Consideration: Resolution reappointing Turner Williams as municipal judge with a term of office expiring March 1, 2012.

5. Consideration: Resolution reappointing Pete Johnson as municipal judge with a term of office expiring March 1, 2012.

6. Consideration: Resolution awarding the Fire Transport bid.

7. Consideration: Resolution authorizing the City Manager to submit, on behalf of the City, a NPDES application and $820 fee to ADEM with respect to the Watkins Brook Phase II project.

8. Consideration: Resolution authorizing the execution of a professional service contract with Bhate Geosciences for boring and soil tests in connection with Phase 6 of the City’s Village Walkway construction project.

9. Consideration: Resolution approving change order no. 2 to allow C. S. Beatty Construction additional time to complete fencing around Zoo ponds.

10. Consideration: Resolution authorizing the execution of an agreement with Walter Schoel Engineering and C. S. Beatty Construction for sewer line repairs in conjunction with the Watkins Branch Flood Mitigation project (change order no. 3).

11. Consideration: Resolution authorizing the execution of a “Memorandum of Understanding Between the City of Mountain Brook and the Mountain Brook Board of Education” with respect to the City’s $2.2 million maximum financial participation in the Board’s high school campus capital improvement project.

12. Other business.

13. Adjourn.


MOUNTAIN BROOK CITY COUNCIL PRE-MEETING AGENDA
FEBRUARY 22, 2010, 6:00 P.M.
CITY MANAGER'S CONFERENCE ROOM LOCATED AT
56 CHURCH STREET,MOUNTAIN BROOK, AL 35213
____________

1. Appointment to MAX Transit Advisory Committee - Richard Goldstein.

2. Plans to rebuild subdivision walls/columns at Overton/Locksley-Mack McKinney.

3. Proceed with bids on the new municipal complex? Mayor Oden and Virginia Smith.~

2010-Feb-8 City Council meeting agendas

MOUNTAIN BROOK CITY COUNCIL MEETING AGENDA
FEBRUARY 8, 2010, 7:00 P.M.
COUNCIL CHAMBER LOCATED AT
56 CHURCH STREET,MOUNTAIN BROOK, AL 35213
____________

1. Presentation of the City’s audited financial statements as of and for the year ended September 30, 2009 by Carr, Riggs & Ingram.
2. Approval of the minutes of the January 25, 2010, regular meeting of the City Council.
3. Consideration: Resolution reappointing Lynn Ritchie to the Village Design Review Committee, to serve without compensation, through January 12, 2013.
4. Consideration: Resolution authorizing the execution of an addendum to the workers’ compensation claims service agreement between the City and Hill Administrative Services, Inc.
5. Consideration: Resolution assenting to the name change as requested by The Mental Retardation and Developmental Disabilities Heath Care Authority of Jefferson County, Inc. (the new name of the nonprofit organization shall hereafter be “The Jefferson County Intellectual and Developmental Disabilities Authority, Inc).”
6. Consideration: Resolution authorizing the execution of an ambulance service billing contract.
7. Consideration: Resolution accepting two (2) temporary, construction and grading easements in the alley behind the Police garage in conjunction with the planned municipal complex project.
8. Consideration: Resolution accepting the professional service proposal submitted by Gallet & Associates, Inc. for subsurface exploration in conjunction with the proposed new drainage culvert for the Watkins Brook channel improvements.
9. Consideration: Resolution declaring certain personal property surplus and authorizing its sale at public Internet auction.
10. Consideration: Resolution authorizing the total payment in the amount of $5,300 in consideration of the construction materials testing as described in the proposal accepted and authorized by the City Council as evidenced by their adoption of Resolution No. 09-156 on October 15, 2009.
11. Consideration: Resolution approving the building design and [office] conditional use application submitted by Galloway & Somerville for the Vine Street property.
12. Consideration: Resolution authorizing the execution of a professional service contract with Bhate Environmental for asbestos tests of the municipal complex.
13. Other business.
14. Adjourn.
    

MOUNTAIN BROOK CITY COUNCIL PRE-MEETING AGENDA
FEBRUARY 8, 2010, 5:45 P.M.
MAIN CONFERENCE ROOM LOCATED AT
56 CHURCH STREET,MOUNTAIN BROOK, AL 35213
___________

1. Door-to-Door Solicitation Ordinance Amendments — Carl Johnson.
2. Bids for new Parks/Recreation facility and overflow parking at the High School Athletic Complex and contact with Brasfield and Gorrie, LLC for this project.
3. Contract with Goodwyn, Mills and Cawood for construction testing services for the Parks/Recreation facility project.
4. Requested handicapped parking space on Oak Street — Sam Gaston.

2010-Jan-25 City Council meeting agendas

MOUNTAIN BROOK CITY COUNCIL MEETING AGENDA
JANUARY 25, 2010, 7:00 P.M.
COUNCIL CHAMBER LOCATED AT 56 CHURCH STREET, MOUNTAIN BROOK, AL 35213
___________

1. Consideration: Resolution honoring Battalion Chief Harry T. Mays upon his retirement from the City.
2. Approval of the minutes of the January 11, 2010, regular meeting of the City Council
3. Consideration: Resolution awarding the bid for the purchase and installation of a computer server.
4. Other business.
5. Adjourn.

MOUNTAIN BROOK CITY COUNCIL PRE-MEETING AGENDA
JANUARY 25, 2010, 6:00 P.M. MAIN CONFERENCE ROOM LOCATED AT 56 CHURCH STREET, MOUNTAIN BROOK, AL 35213

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1. Conditional use approval for Daniel George Restaurant to open for lunch on Culver Road in Mountain Brook Village – Dana Hazen. (This item may be added to the formal agenda.)
2. Traffic island beautification project on Mountain Park Circle and contract with Gardens by Griffin – Katherine Brinkley. (This item may be added to the formal agenda.)
3. Additional handicapped parking space on Oak Street – Sam Gaston.
4. Contract with Bhate Geosciences Corporation for Phase I Environmental Site Assessment for the municipal complex – Brian Moore with Brasfield & Gorrie. (This item may be added to the formal agenda.)
5. Discussion of proposed design of Galloway/Somerville office on Vine Street – Whit Colvin.

2010-Jan-18 Mountain Brook City Hall Closed

Mountain Brook City Hall will be closed Monday, January 18, 2010 in observance of Martin Luther King, Jr. Day

2010-Jan-26
Election to Renew 9.9 mil Education Tax
____________

• On Tuesday, January 26, a city-wide election will be held for the single purpose of renewing a 9.9 mill ad valorem tax which has been financing Mountain Brook Schools for 47 years.


• The approval of this tax renewal WILL NOT result in any new taxes for Mountain Brook homeowners, but will simply continue an existing source of basic school funding.


• Revenues from the tax go directly into the school system’s general fund to cover basic costs such as teacher salaries and operating expenses.


• The 9.9 mill tax is equivalent to the salaries and benefits of 83 teachers. To put that in perspective, Mountain Brook Junior High employs 89 teachers.


• Therefore, this revenue is critical in maintaining current teacher-student ratios which are, in turn, essential to maintaining the quality of the education that this community has always expected and supported.


• This election will be held at your normal polling place from 7 a.m. to 7 p.m. on Tuesday, January 26.


• Absentee ballots are available by mail or by calling 325-5313.


• Please vote YES on January 26th so we can continue to provide the excellence in education that helps define our community!

2010-Jan-11 City Council Meeting Agendas

2010-Jan-11
Formal Meeting Agenda
Council Chamber located at 56 Church Street
7 p.m.
____________

1. Approval of the minutes of the December 14, 2009, regular meeting of the City Council.


2. 2010 U.S. Census partner proclmation.


3. Consideration: Resolution authorizing the execution of an agreement between the City and The Townley Corporation and Bradley Lewis with respect to a retaining wall encroachment over a section of the City’s storm sewer in the Sterlingwood subdivision.


4. Consideration: Resolution extending the deadline for completing the FEMA HMGP-1549, Phase IIA construction project until February 12, 2010. The extension is necessary due to construction delays caused by weather conditions.


5. Consideration: Ordinance amending Sec. 50-115 of the City Code with respect to the prohibition of parking within traffic islands in the City.


6. Consideration: Ordinance authorizing the sale of certain surplus property currently owned by the City to 11 Oak Street, LLC.


7. Consideration: Ordinance authorizing the sale of certain surplus property currently owned by the City to the Mountain Brook Board of Education.


8. Public hearing: Consideration of an ordinance adopting the 2009 International Building Code, 2009 International Residential Code, 2009 International Fuel Gas Code, 2009 International Mechanical Code, 2009 International Plumbing Code, the 2009 International Fire Code (all to become effective February 1, 2010).


9. Other business.


10. Adjourn.

2010-Jan-11
Pre-meeting Agenda
Conference Room located at 56 Church Street
5:45 p.m.
____________

1. Amendment to the Sign/Banner Policy for Memory Triangle.


2. Municipal Complex update – Brian Moore of Brasfield Gorrie.


3. Placement of additional dog waste stations in the City – Virginia Smith.


4. FEMA drainage project and change orders – Claire Puckett.


5. Dirt stockpile on Zoo property from Phase IIA of FEMA drainage project – Whit Colvin.


6. Purchase of two transport units and use of reverse bidding for this bid – Chief Ezekiel.